Easy and intuitive invoice generator.
Clear and simply process for your clients to pay.
Easily customize with your brand and colors.
As a small business owner or freelancer, your livelihood depends on sending clients billing invoices to get paid. A billing invoice explains pricing to clients and allows you to get paid on time.
However, a poorly made invoice can have clients misunderstand payment terms, which can delay your income. Therefore, it’s crucial you send a professionally-made invoice to avoid such problems.
So, let’s take a look at how you, as a business or freelancer, can create and send a high-quality billing invoice to your client.
A billing invoice is a payment request for goods or services provided to a client. It contains a list of everything you’ve provided to the client, along with the breakdown and price.
Usually, you’d send your client a billing invoice well before the payment due date (usually 30, 60, or 90 days in advance).
There are three ways you can create a billing invoice template:
Let’s delve into each method, ranked from the easiest to “I love back-breaking labor.”
An invoice generator, by far, is the most convenient way you can create and send billing invoices to your client.
What’s an invoice generator, you ask?
It’s a cloud-based tool that creates a complete and professional invoice for all your billing needs. What’s more, it’s super easy to use: all you need to do is fill out basic information and numbers, and voila—your billing invoice is ready to go!
You might have your own billing invoice template, and that’s fine. But what makes an invoice generator better than creating your own template?
Invoice generators also allow you to customize your invoices — though only to a certain degree. You can play around with different colors and add a logo to represent your brand.
Here’s how you create a billing invoice using a generator.
To download a PDF and send invoices, you’ll need to create a free account. Accounts also let you access your dashboard from any device.
Click on PDF to get a preview of the final document. If everything looks good, you can forward the invoice through the dashboard by clicking Send or emailing them the PDF version.
Some invoice generators come with bonus features. Invoicer.ai, for instance, comes with an estimate generator. This feature allows you to send your client a quote for goods and services they’ve requested.
The next best option after invoice generators is a pre-made billing invoice template.
To access and use these ready-made billing invoice templates, you’ll require a word processor or spreadsheet.
A pre-made billing invoice template does a good chunk of the leg work for you. The section titles are filled out, and the calculations are set in the right places. The only “burden” you’ll have to carry is punching in the numbers and organizing your templates.
With a ready-made billing invoice template, you’ll need to fill in the following information:
A custom-made billing invoice template is the best option for those of you who want complete control over your invoice.
You can create one using MS Word, Google Docs, MS Excel, or Google Sheets.
Or, if you just want to skip the formality and bill clients right away, you can send them a billing invoice over an email or text message. However, these methods aren’t professional, so avoid them as much as you can.
Most billing invoice templates include the following information:
There are six commonly used billing invoices.
Most clients want to know the final cost of goods or services you offer. In such cases, you’d send them a proforma invoice.
Don’t confuse these for payment requests. Proforma invoices simply give clients an estimate of the total amount so they can decide whether they’d like to choose your services.
What do you do when you have a large, complicated project divided into multiple stages? Do you send your client one big, fat invoice? Well, you can make things easier by sending them an invoice for every milestone. That’s how an interim invoice works.
You can send them on a regular basis or when you hit big milestones.
Recurring invoices are scheduled payment requests you send clients for providing them regular goods or services.
You might think they’re the same as interim invoices, but there’s one significant difference. While interim invoices are sent to break up payments for a project with a definite end, recurring invoices can be sent indefinitely.
As the name indicates, a final invoice is the last invoice you send to a client for a given project. They include a summary of past payments, services, and any outstanding dues.
Some projects are more complicated than others, and you might find yourself doing them piecemeal over an extended period of time.
Sure, you can invoice your clients at regular intervals, or you could group everything into one collective invoice.
The benefit of a collective invoice is that there'll be fewer transaction fees between you and the client. It also makes bookkeeping easy, so you don't have to track multiple payments.
A credit memo is an addendum to an invoice you’ve already sent to a client. You issue them to clients when you have to decrease the amount they owe on an existing invoice.
Credit memos are often used when a business fails to deliver goods and services promised on an invoice.
Invoice generators are the most convenient way to create billing invoices. They’re easy to use, accurate with calculations, and look professional.
Let’s recap why creating a billing invoice with an invoice generator is the ideal option for most people:
With Invoicer.ai, you can also send clients a quote using their estimate generator. It gives clients an idea of what they’ll have to pay when they get their first invoice. It’ll also help them understand terms and conditions (like late-fee policies and advance payments).
Creating your own billing invoice template is time-consuming, complicated, prone to errors, and looks unprofessional.
You can avoid all these complications by using an invoice generator or pre-made invoice template. You’ll get paid quickly, avoid errors, and save yourself a lot of time.