Landscaping Invoice Template

Landscaping Invoice Templates

Are you a landscaping contractor looking for a convenient way to invoice your clients? If so, this article will tell you everything you need to know about creating your own landscaping invoice template.

How To Create a Landscaping Invoice?

There are three ways you can create a landscaping invoice:

• Invoice generator (Most Convenient)
• Pre-made template (Fairly Easy)
• Personally customized (Cumbersome)

Invoice Generator (Easiest and Most Convenient)

Using an invoice generator is the easiest and most convenient way to create your landscaping invoice. It hand-holds you through the invoice generation process, calculates everything automatically, and makes it a breeze to send and manage all your invoices.

Let’s take a look at how you can make use of an invoice generator and work smarter, not harder.

How To Create Your Landscaping Invoice Using an Invoice Generator?

Follow the instructions below to create your landscaping invoice using an invoice generator.

Note: The information you enter is automatically saved for you, so you don’t need to enter it again. This is useful for creating new invoices for the same client and items.

1. Go to app.invoicer.ai
2. Enter your information into the invoice editor (note: click or tap the New Invoice button if you are not on the Invoice Editor screen).
3. The invoice is called INVOICE in the top left. You can edit this to whatever you like. For example, you can call it a RECEIPT or BILL OF SALE.
4. Enter your name or company name, address, and phone number.
5. Enter your client’s name, address, and phone number.
6. The date issued is automatically populated with the date on which you created the invoice. You can adjust as needed.
7. The due date is automatically populated 30 days (net 30) from the issue date. You can adjust as needed.
8. The invoice number is automatically populated. You can adjust as needed. Note: You cannot use the same invoice number twice.
9. Enter a reference value if needed (optional).
10. Under Description, enter the item name and details.
11. Enter the rate (amount of the item). You will notice the Amount Due automatically updates for you.
12. A default quantity of 1 is used. Adjust as needed.
13. Add a discount if needed as a percent or dollar amount. Note: You can add as many discounts as you want here and name them whatever you like.
14. Add tax. Note: You can add multiple taxes and name them whatever you want. We recommend adding your business tax number here if you have one. For example, GST (#12345678).
15. Add a deposit if needed as a percent or dollar amount. Note: You can add as many deposits as you want here and name them whatever you like. This is handy if you have a large job and need the client to send deposits as the work progresses.
16. Add a payment if you have received any. You can add multiple payments and their dates here.
17. Add notes.
18. Add terms.

And there you have it: an arduous task made super easy with an automatic invoice generator.

‍If you haven't signed up yet, you will need to create a free account to download a PDF and send your invoices. Once you are signed up, you can access your invoices from any device.

Once you’re happy with your invoice, click on View Stub to see what the stub view looks like. The stub view is a summary of the invoice, and it’s what the client sees when they view the invoice from email.

You can also click the PDF button to download and view a PDF version of the invoice.

If everything looks good, click 'Send' to email or text the PDF invoice to your client.

Pros and Cons of Using an Invoice Generator

Pros

• Easy and convenient for clients to pay for goods and services rendered
• Allows you to take on larger projects with more complex invoicing
• Send invoices anywhere, anytime
• Calculations are automatic

Cons

• Costs money
• Uses only a few customization options

Using a Pre-Made Template (Fairly Easy)

If you want an easy way to invoice your client, then going with a pre-made landscaping invoice template is your best bet.

These templates do half the work for you by having the necessary fields to fill out in place. It also saves you time with pre-set fonts, colors, and designs.

What Goes Into a Pre-Made Landscaping Invoice Template?

• Company Information: Your name, company name, address, and phone number.
• Client’s Information: Client name or company name, address, and phone number.
• Invoice number: A number to separate this invoice from the others.
• Date Sent: The date you sent the invoice to the client.
• Due Date: The date by which the client has to pay the amount on the invoice.
• Reference Number: A reference number (if applicable).
• Services Provided: List out all the services provided. Here’s a simple breakdown of the main headings that should go into your invoice.
• Planning: Add the total, under which you can list the breakdown.
• Materials: The total amount owed for materials purchased. List them all out with their respective prices.
• Equipment: Price of all the equipment used (maintenance, rental, use, etc).
• Labor: Cost of the labor involved in the project.
• Subtotal: The total amount of all items.
• Tax: Any taxes (if applicable).
• Discounts: Any discounts (if applicable).
• Total: This is the subtotal, minus the discounts, plus taxes.
• Deposits: Any deposits (if applicable).
• Payments: Any payments made (if applicable).
• Amount Due: Total, minus deposits and payments.
• Terms and Conditions: This lays down how to pay, how late payments are handled, and anything else of an official nature.
• Notes. You can add compliments here like, “We appreciate your business,” or “Thank you for choosing XYZ Landscaping.”

Some Tips for Using a Pre-made Landscaping Invoice

• Double-check your amounts.
• Check if the calculations added to the cells are correct.
• Print out the invoice to make sure and have a look at it to ensure it’s error-free.

Pros and Cons of Using a Pre-Made Landscaping Invoice

Pros

• Design and math are already done for you
• Free of cost

Cons

• No control over the design
• Hard to keep track of the invoice status
• May have to double-check calculations

Personally Customized (Cumbersome)

Personalized customized invoices involve a lot of leg-work, but they can be useful if you want to create a highly distinct invoice.

You can customize your landscaping invoice with the help of Google Sheets, MS Excel, or any word processor (although the last option is challenging since it doesn’t give you the option of automating calculations).

Note: Don’t send your invoices by text messages. It’s not going to make you look professional.

What To Have In Your Customized Landscaping Invoice?

• Company Information: Your name, company name, address, and phone number.
• Client’s Information: Client name or company name, address, and phone number.
• Invoice number: A number to separate this invoice from the others.
• Date Sent: The date you sent the invoice to the client.
• Due Date: The date by which the client has to pay the amount on the invoice.
• Reference Number: A reference number (if applicable).
• Services Provided: List out all the services provided. Here’s a simple breakdown of the main headings that should go into your invoice.
• Planning: Add the total, under which you can list the breakdown.
• Materials: The total amount owed for materials purchased. List them all out with their respective prices.
• Equipment: Price of all the equipment used (maintenance, rental, use, etc).
• Labor: Cost of the labor involved in the project.
• Subtotal: The total amount of all items.
• Tax: Any taxes (if applicable).
• Discounts: Any discounts (if applicable).
• Total: This is the subtotal, minus the discounts, plus taxes.
• Deposits: Any deposits (if applicable).
• Payments: Any payments made (if applicable).
• Amount Due: Total, minus deposits and payments.
• Terms and Conditions: This lays down how to pay, how late payments are handled, and anything else of an official nature.
• Notes. You can add compliments here like, “We appreciate your business,” or “Thank you for choosing XYZ Landscaping.”

How To Send Your Customized Landscaping Invoice?

Once you’ve formatted your invoice template, fill in the necessary details. Don’t leave out anything. Double and triple-check for all the information, grammar, and structure.

You can send it to your client by text or mail. We highly recommend using email because it's faster and more environmentally friendly. And while texts may be fast, they don’t look very professional. So be mindful about which client you send them to.

Some Tips for Customizing Your Landscaping Invoice 

• Print the invoice at least once and do a detailed check.
• Edit your landscaping invoice template, so it’s free from error. Make sure you save your landscaping templates in case you have a similar project in the future.
• Double-check all your calculations after reviewing the formatting, font, colors, and logo. Once that’s done, feel free to play around with different styles.

Pros and Cons of Making a Customized Landscaping Invoice

Pros

• Complete control over invoice design
• Completely free of cost

Cons

• Time-consuming
• Harder to maintain
• Prone to errors (calculation and design)
• Challenging to keep organized track of payments

Different Invoice Types for Landscaping Companies

As a professional landscaper, you'll come across clients with different needs, unique demands, and varying budgets. So, you'll need to issue invoices that cover every detail of their project. 

Here's a list of different types of landscaping invoices:

• Lawn care
• Gardening and maintenance
• Building and developing landscapes
• Snow removal

Why Create a Landscaping Invoice?

Here are some of the reasons you want to create a landscaping invoice:

1. Punctually bill your clients: You’ll want to issue an invoice as soon as the work is done. A ready-made invoice template makes it easy for you to bill your clients on time, so you get your money right away.
2. Detailed breakdown of payments: A landscaping invoice lists out all the goods and services, so there’s no confusion regarding payment.
3. Organize information efficiently: A neatly presented list of all costs makes it easy for clients to read, understand, and reference what they’ve purchased
4. Legal and tax purposes: The client and landscaping contractor will have to show details of money spent and received for tax purposes. It even serves as proof if any payment disputes arise in the future.
5. Showcase your hard work: A well-detailed invoice shows your client how much work you’ve put into their project.
6. Easy, printable format: This is especially helpful when clients request a physical copy of the landscaping invoice for physical filing.

When Should You Send a Landscaping Invoice to Your Clients?

You should send an invoice to your client at regular intervals to keep a steady flow of income. 

Many contractors request a deposit payment because landscaping projects can take weeks, if not months. The deposit helps them pay for supplies, labor, additional work and equipment, and maintenance.

Make sure you clarify what percentage of the total amount has been previously paid in each invoice.

Why Use Invoicer.ai?

Using an invoice template and making your own landscaping invoice can be arduous and complicated work: it can create unnecessary errors and look unprofessional. Using invoice generators like invoicer.ai solves these problems and saves you time and money in the long run.

Create an Invoice with Invoicer.ai

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