Sample Invoice Template

Create a professional invoice in your browser — no downloads required.
Automatic totals and taxes
Customize with your brand
Save or send as PDF instantly
Create Your Invoice
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"With Invoicer, it's so fast and easy I never have to worry about how I'd like it to feel. Rather, it does the job I need it to do and I love it!"

Nathan - Owner, War Pony Exteriors

When you click Create Your Invoice, Invoicer opens a blank invoice using this same layout — ready to customize for your business.

Or, use the free sample invoice below as a guide to create your own invoice.

Sample Microsoft Excel Invoice Template IconSample Google Docs Invoice Template IconSample Google Sheets Invoice Template IconSample PDF Invoice Template IconSample OpenOffice Invoice Template IconSample Microsoft Word Invoice Template Icon

Incredibly easy to create invoices and get paid.

Incredibly easy

Incredibly easy

Easy and intuitive invoice generator.

Clients love it

Clients love it

Clear and simple process for your clients to pay.

Professional Invoices

Professional

Easily customize with your brand and colors.

INVOICE

Your Company Name

123 Business Street
City, State, 12345, United States
(555) 123-4567
billing@yourcompany.com

Billed To

Client Company Name
456 Client Avenue
City, State
67890
United States

Date Issued

October 18, 2025

Invoice Number

INV-001

Due Date

November 17, 2025

Balance Due

$8,250.00

Description Rate Qty Amount
Web Design Services
Custom website design and development
 $5,000.00
+ Tax 		1 $5,000.00
Consulting House
Strategic consulting and planning sessions
 $10.00
+ Tax 		150 $1,500.00
Content Creation
Blog posts and marketing content
 $200.00
+ Tax 		5 $1,000.00
SubTotal $7,500.00
Tax 10.00% +$750.00
Total $8,250.00
Balance Due $8,250.00
Notes

Thank you for your business! Please make payment via bank transfer, credit card, or check.

Terms

Payment due by payment date. Late payments subject to 2% interest per month.

Ready to Create Your Own Invoice?

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What to Include in Your Invoice Template

Your sample invoicing template should include the following sections and information:

Sender's information: your name or company name, address, and phone number.
Client information: your client's name or company name, address, and phone number.
Invoice number: An invoice number so you can easily refer to the invoice.
Date sent: the date you sent the invoice.
Due date: a due date to let the client know when they need to pay the invoice.
Reference number: a reference number if applicable.
Item name: the name of the goods and services provided
Item description: a description of the goods and services provided.
Item cost: the cost and quantities of the goods and service provided.
Quantity: the number of each item.
Line total: the item cost multiplied by the quantity.
Subtotal: the total amount of all items
Tax: any taxes (if applicable).
Discounts: Any discounts (if applicable).
Total: the subtotal, minus discounts, plus taxes.
Deposits: any deposits (if applicable).
Payments: any payments (if applicable).
Amount due: Total, minus deposits, minus payments.
Terms: for official language like how to pay, how late payments are handled, and anything else of an official nature.
Notes: You can say things like, "Thanks for your business."

Sample Invoice Templates Guide

Here is everything you need to know about sample invoice templates. Who they are for, how they work, what to put in them, and most importantly, how to create a sample invoice template.

Who is a sample invoice template for?

Sample invoice templates are for people or businesses who need to see what an invoice looks like. They can use these templates as a guide to create their own template or replace the information in them and use it to invoice a client for goods or services.

How does a sample invoice template work?

A sample invoice template works by providing a sample document of goods and services purchased from one party to another. The sending party uses the the sample invoice template as a guide to create their own invoice by filling it in with all of the details regarding the transaction: including their contact info and their client's contact info, good and services provided, cost of items, taxes, discounts, deposits, terms, due date, invoice number, and anything else pertinent.

How to use a sample invoice template?

You can use a sample invoice template in three ways: As a guide (Hard), Using a template (Easier), and using an invoice generator (Easiest).

As a guide (The hard way)

The most complicated way to use a sample invoice template is to use it as a guide when creating your own invoice from scratch using word processing or spreadsheet programs, like Microsoft Word or Google Sheets. You can even make one using a simple text editor or send an email or text message. But, that way doesn't look very good and may give a less than professional impression to your client, so we will avoid it altogether.

How to format and style your invoice template

Once you have all of the necessary information, create sections in your word processing or spreadsheet software to enter the data. Pay special attention to the layout and formatting. Do a print preview so you can see how it will look if you or your client prints the invoice. Triple check your calculations to make sure you are charging them the correct amount and have applied taxes, discounts, and deposits correctly. Style it with your choice of font, colors, and logo.

Save your invoice template.

Once you are satisfied with your invoice template, save it so you can use it again.

Send your invoice template.

Now you can send it to your client by email, text message, or print and mail it. We recommend email or text since it is the fastest way to get the invoice to your client. Getting it in their hands faster means you should get paid faster.

When in doubt, you can always pick up the phone and call them to make sure they received the invoice.

The pros and cons of manually creating your invoice template

Pros: you have complete control of the look and layout, and it doesn't cost you anything.

Cons: time-consuming, you need word processing or spreadsheet software, harder to stay organized, keep track of invoices, you need to perform calculations manually, you need to format an invoice manually, and it is difficult to know the invoice status.

The bottom line

Creating an invoice from a sample invoice template can actually be complicated, prone to errors, and come off as unprofessional!

It doesn't have to be. Use an invoice generator or a pre-made invoice template to save yourself time, look professional, and get paid fast.

Now you know what goes into a sample invoice. Create your own with Invoicer.ai

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