Easy and intuitive invoice generator.
Clear and simple process for your clients to pay.
Easily customize with your brand and colors.
Here is everything you need to know about sample invoice templates. Who they are for, how they work, what to put in them, and most importantly, how to create a sample invoice template.
Sample invoice templates are for people or businesses who need to see what an invoice looks like. They can use these templates as a guide to create their own template or replace the information in them and use it to invoice a client for goods or services.
A sample invoice template works by providing a sample document of goods and services purchased from one party to another. The sending party uses the the sample invoice template as a guide to create their own invoice by filling it in with all of the details regarding the transaction: including their contact info and their client's contact info, good and services provided, cost of items, taxes, discounts, deposits, terms, due date, invoice number, and anything else pertinent.
The most complicated way to use a sample invoice template is to use it as a guide when creating your own invoice from scratch using word processing or spreadsheet programs, like Microsoft Word or Google Sheets. You can even make one using a simple text editor or send an email or text message. But, that way doesn't look very good and may give a less than professional impression to your client, so we will avoid it altogether.
Your sample invoicing template should include the following sections and information:
Once you have all of that information, create sections in your word processing or spreadsheet software to enter the data. Pay special attention to the layout and formatting. Do a print preview so you can see how it will look if you or your client prints the invoice. Triple check your calculations to make sure you are charging them the correct amount and have applied taxes, discounts, and deposits correctly. Style it with your choice of font, colors, and logo.
Once you are satisfied with your invoice template, save it so you can use it again.
Now you can send it to your client by email, text message, or print and mail it. We recommend email or text since it is the fastest way to get the invoice to your client. Getting it in their hands faster means you should get paid faster.
When in doubt, you can always pick up the phone and call them to make sure they received the invoice.
Pros: you have complete control of the look and layout, and it doesn't cost you anything.
Cons: time-consuming, you need word processing or spreadsheet software, harder to stay organized, keep track of invoices, you need to perform calculations manually, you need to format an invoice manually, and it is difficult to know the invoice status.
Creating an invoice from a sample invoice template can actually be complicated, prone to errors, and come off as unprofessional!
It doesn't have to be. Use an invoice generator or a pre-made invoice template to save yourself time, look professional, and get paid fast.