Invoice Template

What is an invoice template?

An invoice template is a pre-designed invoice format you can use repeatedly. Instead of creating each invoice from scratch, you fill in the job-specific details—client name, services, amounts—while the layout, branding, and standard elements stay consistent.

Templates save time, reduce errors, and ensure every invoice looks professional and includes all necessary information.

Essential template elements

A good invoice template includes:

• Your business info — Name, address, phone, email, logo
• Client info section — Space for client name and address
• Invoice details — Invoice number, date, due date
• Line items area — Description, quantity, rate, amount columns
• Totals section — Subtotal, tax, discounts, total due
• Payment information — How to pay, payment terms

Template vs. invoice generator

A template is a static document you fill in manually (like a Word doc or PDF). An invoice generator is software that uses templates but also handles calculations, numbering, sending, and tracking automatically. Most businesses benefit from using invoicing software rather than manual templates.