Payment Reminder Generator

Generated Email

Friendly Reminder: Invoice [Invoice #] Payment Due

Dear [Customer Name],

I hope this message finds you well. I wanted to reach out regarding Invoice [Invoice #] for $0.00, which was due on [Due Date].

We understand that things can sometimes slip through the cracks, so this is just a friendly reminder. If you've already sent the payment, please disregard this message and accept our thanks.

If you have any questions about the invoice or need to discuss payment arrangements, please don't hesitate to reach out.

Thank you for your business!

Best regards,
[Your Name]
Your Business Name

Tip: Send this within 1-3 days of the due date. Friendly reminders get the best response rate.

Reminder Level

Invoice Details

$

Customer Details

Your Business Details

How to Use the Payment Reminder Generator

1

Choose Reminder Level

Select from Friendly Reminder to Final Notice based on how overdue the payment is.

2

Enter Invoice Details

Add the invoice number, amount due, and original due date.

3

Add Customer & Business Info

Enter the customer's name and your business contact details.

4

Copy and Send

Copy the generated email and paste it into your email client to send.

Frequently Asked Questions

When should I send a payment reminder?
Send a friendly reminder 1-3 days after the due date. Follow up with a second notice after 7-14 days. For payments 30+ days overdue, use an urgent reminder. Reserve final notices for 45+ days overdue.
How many reminders should I send before taking action?
A typical sequence is 3-4 reminders over 45-60 days before escalating to collections or legal action. This gives customers reasonable opportunity to pay while protecting your interests.
Should I call the customer in addition to emailing?
Yes, a phone call can be very effective, especially after the second notice. Calls can resolve misunderstandings quickly and show you're serious. Always follow up calls with an email for documentation.
Can I customize these templates?
The generated email is automatically customized with your details. After copying, feel free to edit it further in your email client to add any specific details or adjust the tone.
What should I do if the customer still doesn't pay?
If reminders don't work, consider: offering a payment plan, using a collection agency, filing in small claims court (for smaller amounts), or consulting a lawyer. Keep all documentation of your communication attempts.
Is this tool free?
Yes, the payment reminder generator is completely free with no limits. Generate as many reminder emails as you need without signing up.