Payment Reminder Generator

Generated Email

Friendly Reminder: Invoice [Invoice #] Payment Due

Dear [Customer Name],

I hope this message finds you well. I wanted to reach out regarding Invoice [Invoice #] for $0.00, which was due on [Due Date].

We understand that things can sometimes slip through the cracks, so this is just a friendly reminder. If you've already sent the payment, please disregard this message and accept our thanks.

If you have any questions about the invoice or need to discuss payment arrangements, please don't hesitate to reach out.

Thank you for your business!

Best regards,
[Your Name]
Your Business Name

Tip: Send this within 1-3 days of the due date. Friendly reminders get the best response rate.

Reminder Level

Invoice Details

$

Customer Details

Your Business Details

How to Use the Payment Reminder Generator

1

Choose a Reminder Level

Start by selecting the tone and urgency of your reminder. Choose Friendly Reminder for recent overdue invoices.

Escalate to Second Notice, Urgent Reminder, or Final Notice depending on how long the payment has been outstanding.

2

Enter the Invoice Details

Fill in the invoice number, amount due, and original due date.

The generator calculates how many days the payment is overdue and adjusts the email wording accordingly.

3

Add Customer and Business Info

Enter the customer's name and your business contact details.

This information is used to personalize the email so it's ready to send without manual editing.

4

Use AI for Custom Emails (Optional)

Click AI Reminder Assistant to generate a fully customized email using AI.

You can set the tone, industry context, and writing style, or add your own instructions for a more personalized message.

5

Copy or Download and Send

Review the generated email in the preview panel. Copy it to your clipboard with one click, or download it as a text file.

Paste it into your email client and send.

Frequently Asked Questions

When should I send a payment reminder?
Send a friendly reminder within 1–3 days of the due date. Follow up with a second notice after 7–14 days. For payments 30+ days overdue, use an urgent reminder. Reserve final notices for payments 45+ days overdue or after multiple ignored attempts.
How many reminders should I send before taking further action?
A typical sequence is 3–4 reminders over 45–60 days before escalating to collections or legal options. This gives customers a reasonable opportunity to pay while protecting your interests. Adjust timing based on the relationship and invoice size.
Should I call the customer in addition to emailing?
Yes, a phone call can be very effective, especially after the second notice. Calls can resolve misunderstandings quickly and demonstrate that you're serious about collecting the payment. Always follow up with an email to document the conversation and any agreements made.
Can I customize the generated emails?
Yes. The generated email is automatically filled with your details. After copying, you can edit it further in your email client. For deeper customization, use the AI Reminder Assistant to adjust tone, industry language, and add specific instructions.
What should I do if the customer still doesn't pay?
If reminders don't work, consider: offering a payment plan, hiring a collection agency, filing in small claims court (for smaller amounts), or consulting a lawyer. Keep all documentation of your communication attempts in case you need to escalate further.
Is this payment reminder generator free?
Yes. The payment reminder generator is completely free, including the AI customization feature. You can generate as many reminders as you need without signing up or paying anything.
What's the difference between the templates and the AI-generated emails?
The templates are pre-written emails that fill in your details automatically. The AI-generated emails use your inputs plus your selected tone, industry, and style to create a unique email tailored to the situation. Both are ready to copy and send.
Is my data stored or shared?
Your information is saved locally in your browser so it persists between visits. If you use the AI feature, your inputs are sent to the AI service to generate the email, but no data is stored on our servers.