Meeting Cost Calculator
Live Meeting Timer
00:00.00
$0.00
$0.07/second
Planned Meeting Cost
Total Cost
$250.00
for 60 minutes
Per Minute
$4.17
Per Hour
$250.00
Display Settings
Choose a color theme for the cost display
Attendees
2 Small team All-hands 50
Average Hourly Rate
$
$15 Entry Senior $200
Salary to hourly (approx):
Meeting Duration
min
15m Quick sync Deep work 3 hrs
Meeting Efficiency Tips
- • Have a clear agenda before the meeting
- • Only invite essential participants
- • Default to 25 or 50 minutes instead of 30/60
- • Consider if an email or async update would work
How to Calculate Meeting Costs
1
Set Number of Attendees
Enter how many people will be in the meeting. More people = higher cost.
2
Estimate Average Hourly Rate
Use the salary-to-hourly converter or estimate the average rate of attendees.
3
Set Meeting Duration
Enter the planned meeting length to see the total projected cost.
4
Use the Live Timer
Start the timer during your meeting to track the actual cost in real-time.
Frequently Asked Questions
How is meeting cost calculated?
Meeting cost = Number of attendees × Average hourly rate × Meeting duration (in hours). This represents the total labor cost of having everyone in the meeting instead of doing other work.
How do I convert salary to hourly rate?
Divide annual salary by 2,080 (52 weeks × 40 hours). For example, $75,000 / 2,080 = ~$36/hour. Add 20-30% for benefits and overhead for a more accurate "fully loaded" rate.
Why track meeting costs?
Understanding meeting costs helps teams be more intentional about when to meet, who to invite, and how long meetings should run. It can reduce unnecessary meetings and improve productivity.
Is this meeting cost calculator free?
Yes, this meeting cost calculator is completely free with no signup required. Use it as often as you need to track and optimize your meeting costs.
How can I reduce meeting costs?
Reduce attendees to only essential people, shorten meeting duration (try 25 min instead of 30), have a clear agenda, consider async alternatives like email or recorded videos, and end meetings early when objectives are met.