Quote

What is a quote?

A quote is a formal document that commits you to a specific price for a defined scope of work. Unlike an estimate, a quote is binding—once your client accepts it, you're obligated to deliver the work at that price, regardless of whether your costs end up higher than expected.

Quotes give clients confidence in exactly what they'll pay, which often makes them more likely to move forward with a project.

What should a quote include?

A professional quote typically includes:

• Quote number — For tracking and reference
• Your business details — Name, address, contact info, and any license numbers
• Client details — Name and project location
• Detailed scope of work — Exactly what's included and excluded
• Itemized pricing — Breakdown of labor, materials, and any other costs
• Total price — The fixed amount the client will pay
• Validity period — How long the quote is good for (e.g., 30 days)
• Terms and conditions — Payment terms, warranty info, cancellation policy

Quote vs. estimate

An estimate is approximate and can change. A quote is fixed and binding. Use an estimate when there are unknowns; use a quote when you're confident in the scope and want to give the client price certainty.

Tips for accurate quoting

To avoid losing money on quoted jobs, make sure you've fully assessed the work before committing to a price. Account for materials, labor time, travel, and a margin for unexpected issues. Include clear exclusions so clients understand what's not covered. And set an expiration date—material costs can change, especially on longer projects.