Recurring Invoice

What is a recurring invoice?

A recurring invoice is an invoice that's automatically created and sent on a set schedule—weekly, monthly, quarterly, or any interval you choose. Instead of manually creating the same invoice over and over for ongoing work, you set it up once and it sends automatically.

It's a time-saver for any business with repeat clients or subscription-based services.

When to use recurring invoices

Recurring invoices work well for:

• Maintenance contracts — Monthly lawn care, HVAC service, pool cleaning
• Retainer agreements — Ongoing consulting or professional services
• Subscription services — Software, memberships, regular deliveries
• Property management — Rent, HOA fees, regular service charges
• Long-term projects — Billing milestones on construction or development work

Benefits of recurring invoices

Automating your invoicing for repeat work saves time, ensures you never forget to bill, and creates predictable cash flow. Clients also appreciate the consistency—they know when to expect bills and can plan accordingly. It's one less thing to manage manually each month.

Setting up recurring invoices

When creating a recurring invoice, you'll typically specify the client, the line items and amounts, the frequency (weekly, monthly, etc.), the start date, and optionally an end date or number of occurrences. Most invoicing software lets you review and adjust before each send, or fully automate it.