This End User License Agreement (the "Agreement") is a legal agreement between you and Invoicer, Victoria, British Columbia, Canada (the "Company," "we," "us," or "our"). It governs your use of the Invoicer.ai software, accessible at https://invoicer.ai and https://app.invoicer.ai, together with its mobile and desktop interfaces, application programming interfaces, and integrations with third-party services (collectively, the "Software").
By creating an account, clicking "I agree," connecting the Software to a third-party service, or otherwise accessing or using the Software, you accept this Agreement. If you are entering into this Agreement on behalf of a business, you represent that you have authority to bind that business, and "you" refers to that business. If you do not agree, do not use the Software.
This Agreement supplements our Terms and Conditions (https://invoicer.ai/terms) and our Privacy Policy (https://invoicer.ai/privacy), which are incorporated by reference. If this Agreement conflicts with the Terms and Conditions regarding the license, third-party integrations, or accounting data, this Agreement controls. In all other respects, the Terms and Conditions control.
Contents
Subject to this Agreement, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Software for your own internal business purposes during the term of your Account or Subscription. All rights not expressly granted are reserved by the Company and its licensors.
The Software is licensed, not sold. Your license does not include any ownership interest in the Software, its source code, or any copies of it.
You may not, and may not permit anyone else to:
You are responsible for the accuracy of Your Data, for keeping your login credentials confidential, and for all activity that occurs under your Account, including activity by team members you invite. You must notify us promptly at [email protected] if you believe your Account has been compromised.
You must be at least 18 years old, or the age of majority in your jurisdiction, to use the Software.
The Software can connect to or use Third-Party Services when you authorize or request functionality that requires them. Each Third-Party Service is governed by its own applicable terms and privacy practices. We do not control Third-Party Services and, to the maximum extent permitted by law, are not responsible for their availability, accuracy, security, acts, omissions, or fees.
When you connect a Third-Party Service:
Certain features of the Software use Anthropic's Claude models to provide AI-powered functionality, including the AI Assistant. These features may process Your Data to answer questions about your data, generate content, assist with invoices and estimates, and take actions on records on your behalf.
Processing by Claude is off by default. Your Data is sent to Claude for these AI features only after you opt in by enabling "Consent to the use of my data for AI processing" in your account settings. You may turn this setting off at any time. Turning it off stops further processing by Claude through these AI features but does not undo processing that has already occurred.
Data transmitted to Anthropic is processed as described in our Privacy Policy and in accordance with our agreements with Anthropic.
Output from AI features, including generated content, suggested prices or line items, answers about your data, and actions performed by the AI Assistant, may be inaccurate or incomplete. You are responsible for reviewing AI-generated output and actions before relying on them, sending documents to clients, or using resulting information for accounting, tax, financial, or other business purposes.
Anthropic is not a party to this Agreement and is not responsible for the Software.
When you submit a receipt or other expense document for processing, the Software uses Amazon Web Services (AWS Textract) to perform optical character recognition (OCR) and extract information from that document for use in expense management.
AWS Textract is used for this document-extraction function and is not the provider of Invoicer's AI Assistant.
Expense document processing occurs when you choose to upload a receipt or expense document for extraction and does not depend on the "Consent to the use of my data for AI processing" setting.
Data transmitted to AWS Textract is processed as described in our Privacy Policy and in accordance with our agreements with Amazon Web Services.
Information extracted from receipts or other expense documents may be inaccurate or incomplete. You are responsible for reviewing extracted information before relying on it for accounting, tax, financial, or other business purposes.
Amazon Web Services is not a party to this Agreement and is not responsible for the Software.
This section applies when you connect the Software to QuickBooks Online.
The QuickBooks integration synchronizes transaction records from Invoicer.ai to QuickBooks Online. On your instruction, the Software creates and updates customers, invoices, estimates, payments, refunds, and expenses in your QuickBooks company so that they correspond with records in Invoicer.ai.
For records synchronized by the integration, Invoicer.ai is the source of the information sent to QuickBooks Online. The Software does not import your existing QuickBooks transactions into Invoicer.ai.
The integration may read information from QuickBooks Online as necessary to configure the integration, match records, determine how records should be synchronized, and verify the results of synchronization, as described below.
To configure and perform the synchronization, the Software reads limited configuration, reference, and matching data from your QuickBooks company, including company name, home currency, country, multicurrency settings, chart of accounts, tax codes and rates, and items, customers, and vendors that the Software created or needs to match.
This information is used to configure, perform, and verify the synchronization you request and as otherwise described in our Privacy Policy.
By connecting QuickBooks Online, you authorize Invoicer to access your QuickBooks Online company data within the permissions you grant through Intuit's authorization process. You also authorize Invoicer to create and update the records described in this section in your QuickBooks company on your behalf.
You represent that you have authority to connect the applicable QuickBooks company and authorize this access.
Access and refresh tokens issued through Intuit's authorization process are stored securely and used only as necessary to provide the integration.
You may revoke Invoicer's access through Settings > Integrations in the Software or through the applicable Intuit or QuickBooks connected-app settings. Once the authorization has been revoked or the integration has been disconnected, the Software will stop using that authorization to access your QuickBooks company.
Disconnecting the integration does not delete records that were previously created or updated in QuickBooks Online.
The Software is designed to send amounts, taxes, totals, and other information based on your Invoicer.ai records and may notify you when QuickBooks records or calculates information differently.
Sales tax treatment may depend on the tax mapping you configure in the Software, the tax settings of your QuickBooks company, and QuickBooks Online's own processing of the transaction.
You remain responsible for reviewing synchronized records, maintaining accurate accounting records, making any necessary adjustments in QuickBooks Online, and ensuring the accuracy of your accounting and tax filings.
The Software is not a substitute for professional accounting, tax, financial, or legal advice.
Invoicer.ai is developed, operated, and supported by the Company, not by Intuit Inc. Intuit is not a party to this Agreement and does not provide support for the Software. Your use of QuickBooks Online remains subject to the terms and privacy practices applicable to QuickBooks Online.
Nothing in the Software, this Agreement, or our other materials should be understood as stating or implying that Intuit endorses, sponsors, certifies, or is responsible for Invoicer.ai except where Intuit expressly states otherwise.
Intuit and QuickBooks are registered trademarks of Intuit Inc. Used with permission.
You retain all rights, title, and interest in Your Data.
You grant us a worldwide, non-exclusive, royalty-free license to host, process, transmit, display, reproduce as technically necessary, and back up Your Data solely as needed to provide, secure, maintain, and support the Software; provide functionality you request; transmit Connected Service Data to Third-Party Services as authorized by you; and otherwise process Your Data as described in our Privacy Policy.
We collect, use, disclose, process, retain, and protect personal information as described in our Privacy Policy.
Where the Software processes personal information about your clients, customers, vendors, employees, or other individuals, you are responsible for having any notices, permissions, consents, or other lawful basis required to provide that information to us and to Third-Party Services you choose to use.
When you disconnect a Third-Party Service, records the Software has already created or updated in that service may remain there and will be governed by that provider's terms and privacy practices until they are removed in accordance with that service's functionality.
When you close your Account, we delete or anonymize Your Data as described in our Privacy Policy, subject to applicable legal, security, backup, and retention requirements.
Certain features of the Software, including accounting integrations, may require a paid Subscription.
Fees, billing cycles, trials, cancellation, and refunds are governed by the Terms and Conditions.
Third-Party Services may charge their own fees, which are your responsibility.
The Software, including its design, code, text, graphics, logos, and trademarks, is owned by the Company or its licensors and is protected by copyright, trademark, and other intellectual property laws of Canada and other countries.
"Invoicer" and "Invoicer.ai" are trademarks of the Company.
Except for Your Data and third-party materials, no right, title, or interest in the Software is transferred to you under this Agreement.
If you send us feedback or suggestions about the Software, you grant us the right to use them without restriction or compensation.
We may update, modify, improve, replace, or discontinue any part of the Software from time to time, including the availability or functionality of a Third-Party Service integration where that provider changes its terms, pricing, availability, authorization requirements, or technical interfaces.
We will make reasonable efforts to notify you of material changes that significantly affect your use of the Software where appropriate.
Updates to the Software are subject to this Agreement unless they are accompanied by separate terms.
This Agreement is effective from your first use of the Software and continues until terminated.
You may terminate this Agreement at any time by closing your Account.
We may suspend or terminate your Account or license immediately if you materially breach this Agreement, if your use of the Software creates a security risk or material legal exposure for us or a Third-Party Service, if suspension or termination is required by law or by a Third-Party Service on which relevant functionality depends, or where otherwise permitted by the Terms and Conditions.
We may also discontinue the Software. Where reasonably practicable, we will provide advance notice of a discontinuation that materially affects active customers.
On termination, your license ends and you must stop using the Software.
Sections 3, 7, 9, 12, 13, 14, 15, and 16, together with any other provisions that by their nature should survive termination, will survive.
THE SOFTWARE AND ALL INTEGRATIONS ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTY OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE COMPANY AND ITS SUPPLIERS DISCLAIM ALL WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTY THAT THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE OR THAT DATA SENT TO OR RECEIVED FROM A THIRD-PARTY SERVICE WILL BE ACCEPTED, RECORDED, PROCESSED, CALCULATED, OR DISPLAYED BY THAT SERVICE IN ANY PARTICULAR WAY.
THE SOFTWARE DOES NOT PROVIDE ACCOUNTING, TAX, FINANCIAL, OR LEGAL ADVICE.
WITHOUT LIMITING THE FOREGOING, CONTENT, SUGGESTIONS, DATA EXTRACTION, AND ACTIONS GENERATED OR PERFORMED THROUGH AI OR AUTOMATED DOCUMENT-PROCESSING FEATURES ARE PROVIDED WITHOUT ANY WARRANTY OF ACCURACY, COMPLETENESS, OR FITNESS FOR ANY PURPOSE.
Some jurisdictions do not allow the exclusion of certain warranties, so some of the above exclusions may not apply to you. In that case, the exclusions apply to the fullest extent permitted by law.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE COMPANY AND ITS SUPPLIERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE AGGREGATE LIABILITY OF THE COMPANY AND ITS SUPPLIERS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE SOFTWARE WILL NOT EXCEED THE AMOUNT YOU ACTUALLY PAID TO THE COMPANY FOR THE SOFTWARE DURING THE TWELVE MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR USD $100 IF YOU HAVE NOT PAID THE COMPANY FOR THE SOFTWARE DURING THAT PERIOD.
Some jurisdictions do not allow certain exclusions or limitations of liability, so some of the above may not apply to you. In that case, these limitations apply to the fullest extent permitted by law.
To the extent permitted by applicable law, you will defend, indemnify, and hold harmless the Company and its officers, directors, employees, and agents from and against third-party claims, losses, liabilities, damages, and reasonable legal fees arising from:
Your obligations under this section do not apply to the extent a claim results from the Company's own breach of this Agreement, negligence, or willful misconduct.
This Agreement is governed by the laws of the Province of British Columbia and the federal laws of Canada applicable in that province, excluding conflict-of-law rules.
The United Nations Convention on Contracts for the International Sale of Goods does not apply.
If you have a dispute with us, you agree to first attempt to resolve it informally by contacting us at [email protected].
Any dispute not resolved informally within 60 days will be brought exclusively in the courts of British Columbia, Canada, and you consent to their jurisdiction, except to the extent applicable law gives you a mandatory right to bring a proceeding elsewhere.
Nothing in this section prevents either party from seeking injunctive or other urgent equitable relief in a court of competent jurisdiction where such relief is legally available.
If you are a consumer in the European Union, United Kingdom, or another jurisdiction whose mandatory consumer-protection laws apply notwithstanding a contractual choice of law or forum, you retain the benefit of those mandatory protections, and nothing in this Agreement limits rights that cannot lawfully be limited by contract.
Export and compliance. You represent that your use of the Software is not prohibited under applicable Canadian, United States, or other applicable trade sanctions or export-control laws and that you will not use the Software in violation of those laws. You will comply with all applicable laws in your use of the Software.
Entire agreement. This Agreement, the Terms and Conditions, and the Privacy Policy constitute the agreement between you and the Company regarding the matters they cover, subject to the order of precedence stated in this Agreement.
Severability and waiver. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions remain in effect to the fullest extent permitted by law. A failure to enforce any provision or right is not a waiver of that provision or right.
Assignment. You may not assign this Agreement without our written consent. We may assign this Agreement in connection with a merger, acquisition, corporate reorganization, financing, or sale of all or substantially all of the relevant business or assets, or as otherwise permitted by law.
Changes to this Agreement. We may update this Agreement from time to time. We will post the updated version with a new effective date. For material changes, we will provide notice through the Software, by email, or through another reasonable method at least 15 days before the changes take effect, except where a shorter period is reasonably necessary to comply with law, address a security issue, or respond to a requirement imposed by a Third-Party Service. Your continued use of the Software after the effective date of an updated Agreement constitutes acceptance of the updated Agreement to the extent permitted by applicable law.
No third-party beneficiaries. Except where expressly stated otherwise, this Agreement does not create rights enforceable by any person or entity that is not a party to it.
Language. This Agreement is written in English. Any translation is provided for convenience. To the extent permitted by applicable law, the English version controls in the event of a conflict.
Invoicer.ai
Victoria, British Columbia, Canada
[email protected]
https://invoicer.ai
